Using PowerPoint to Improve Lives

We Are Equal to the Task

Today is the first day of National Disability Employment Awareness Month (NDEAM) and I’m reminded of my roots for the Microsoft PowerPoint MVP award. In the early 2000s the American Disability Act mandated that all electronic communications be made what is called 508 compliant. This means all electronically published items need to work with assistive technology, most notably screen readers. My personal mission was to ensure that users knew how make Office documents and presentations that were accessible. While Microsoft did a fantastic job of making sure persons using assistive technology could use the applications, there was literally no documentation for making sure the end products were compliant. I found myself not only on the bleeding edge, it was more like the hemorrhaging edge with pressure to resolve it every day.

Through the wonderful folks at EASI, I obtained my certificate in Accessible Information Technology and found an incredibly motivated group of testers who helped me identify and document exactly how to make accessible presentations and documents. Since then I’ve taught many classes on how to create accessible documents and presentations and I’m proud to say the Office.com site still carries my articles:

While they were written for PowerPoint 2003, the concepts and techniques are still valid for all versions of PowerPoint.

In 2009, thanks to Ric Bretschneider, I was thrilled to get the opportunity to contribute to a wonderful add-in that allows users to sub-title their presentations. The add-in is available at: Sub-titling text add-in for Microsoft PowerPoint (STAMP) and is a terrific addition to produce presentations for the hearing impaired or for persons who speak a different language. The add-in is for PowerPoint 2010 or higher, but if you’re using an older version of PowerPoint, see my article on Adding captions, annotations, or subtitles to presentations.

In the 10+ years since I first received MVP recognition, I’ve turned most of my attention to areas where my skills truly lie, information design and data visualizations. But I’ve never lost my passion for advocating how PowerPoint can improve the lives of persons with physical challenges. A person who is visually impaired can create their own visual aids with PowerPoint. And that sentence is not an oxymoron. How wonderful that PowerPoint can give that individual just that much more independence.

I’ve also received many testimonials from parents, teachers and others who’ve used PowerPoint to effect a change in someone’s life. For example the mom who used PowerPoint to help her autistic son learn to speak, the teacher who used PowerPoint to help her special needs class learn math and, most profound of all, the father who created a looping PowerPoint of pictures that when you clicked the slide an audio message matching the picture would play.  He put this PowerPoint on a tablet PC attached to his severely disabled daughter’s wheelchair. She would watch the images loop and when one she wanted was displayed, she could tap it and it would play, “I’m hungry”, “I love you, Mom”, etc. Since she could not talk, PowerPoint quite literally gave this young girl a voice. How amazing is that? Is it any wonder I still continue to make myself available to help anyone who wants to use PowerPoint to help improve someone’s life?

Keep in mind most of us are challenged in some way or another even if it isn’t readily apparent. I myself am so vertically challenged I have to kick a stool around my kitchen just to cook dinner or put away dishes. And even if you don’t have challenges now, I assure you, down the road, you will. None of us are exempt from the effects of age. So celebrate NDREAM with me and recognize what people can do.

Do you have your own story to share about how PowerPoint improved your life or someone else’s life? I’d love to hear about it.

Disclaimer:  This site was prepared or accomplished by Glenna Shaw in her personal capacity. The opinions expressed on this site are the author's own and do not reflect the view of the United States government.
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